Coordinator to the Vice-Chancellor at Stockholm University

The Management Secretariat at Stockholm University, together with the Planning Secretariat and the Legal Secretariat, forms the Vice-Chancellor's office.

The secretariat consists of just over 20 employees. The overall mission of the Management Secretariat is to provide direct support to the university management in both operational management-related and university-wide strategic issues. The mission includes preparation, investigation, and coordination.

We are now looking for a coordinator to assist the Vice-Chancellor in daily operations, and in some matters, also the rest of the university management.

More information about us can be found at: Management Secretariat (https://medarbetare.su.se/vart-su/organisation/universitetsforvaltningen/ledningssekretariatet-rektors-kansli).

Responsibilities

As the Vice-Chancellor's coordinator, you will be part of a team with another assistant. Your main responsibilities will include:

• coordinating, processing matters, and assisting in the Vice-Chancellor's daily planning
• monitoring and managing the Vice-Chancellor's email, calendar bookings, and meeting and travel planning
• independently formulating and conducting correspondence in both Swedish and English
• organizing the Vice-Chancellor's meetings with department heads, weekly meetings, etc.
• receiving visitors and assisting the Vice-Chancellor in various representative contexts
• working with press-related issues, in close collaboration with the Communications Department, and
• monitoring and staying updated on current issues both within the university and related to the higher education sector.

Other tasks that may arise within the department may also be included in your responsibilities.

Qualifications

We are looking for someone who has:

• a university degree or other relevant completed post-secondary education
• several years of current and documented experience in similar tasks at a central level, preferably within the public sector
• excellent administrative skills including a high level of digital proficiency
• documented ability to independently articulate yourself in speech and writing, both in Swedish and English.

Meritorious is:

• Experience working in the higher education sector.

The role of the Vice-Chancellor's coordinator places high demands on personal integrity, flexibility, and responsiveness. To thrive in this role, you need to have high social competence and the ability to build good relationships. You should be able to work independently as well as in a team, proactively and in a structured manner to deliver high-quality results to your employer. You also need to be stable in stressful situations, able to make independent assessments in complex matters, and have good prioritization skills. Personal suitability will be given great importance.

About the employment

The employment is permanent full-time with a six-month probationary period. Stockholm University applies individual salary setting. Start date according to agreement.

We offer

With us, you will experience the dynamics of the interplay between higher education and research, making Stockholm University an exciting and creative environment. You will work in an international setting and receive favorable conditions. The university is located in the National City Park with good connections to the city.

Stockholm University is committed to being a workplace free from discrimination and providing equal rights and opportunities for all.

Contact

For more information about the position, please contact department head Lena Ousbäck at +46 8-16 23 06, or email [email protected].

Application

You apply for the position via Stockholm University's recruitment system. As an applicant, you are responsible for ensuring that your application is complete and submitted to the university by the application deadline.

Instructions for applicants can be found on the website: Application (https://www.su.se/om-universitetet/jobba-p%C3%A5-su/att-s%C3%B6ka-en-anst%C3%A4llning).

Stockholm University contributes to the development of a sustainable democratic society through knowledge, enlightenment, and the pursuit of truth.